The Leading Back-Office Solution for Contractors
Construction Admin is taking up your time. We give it back.
We help contractors reclaim 10+ hours a week with trained Operators who manage scheduling, estimates, and client communication for you.
Life with and without a ConstructAid Operator
Most contractors lose 10–15 hours a week to admin: missed bids, vendor chaos, late nights catching up on email. We place trained Operators trained to manage your admin and workflows. They keep your business running smoothly, just like a superintendent keeps a jobsite running.
Without an Operator
Chasing down details and working after hours
Spending hours updating spreadsheets and estimates
Inbox full of unread vendor emails and client follow-ups
Nights and weekends lost to paperwork
With an Operator
Calendar and subs managed in real time
Admin work handled while you're on the jobsite
Communications triaged and follow-ups handled
More time for high-level strategy — and your life
Operators who will handle the admin, so you can handle the builds.
Our Operators take ownership of the back office so you can save time, reduce errors, and keep jobs moving without admin bottlenecks. Human intuition paired with modern tools and specified construction training amplifies productivity & results.
80% of admin tasks handled
Save up to 10+ hours per week of your time.
Cash flow accelerated
Shrink days-to-cash by 30%.
Change Orders managed
No details missed, no revenue lost.
Full tech stack access
Operator GPT, Canva, and Project Management tools included
Financial clarity
Receipts captured, coded, reconciled.
RFI inbox cleared
Zero backlog, faster responses.
Accurate bid packs
Errors caught before they cost you.
Dynamic skill sets
Admin, communications, operations, and marketing all in one.
Operators trained for construction.
Packages built for growth.
Whether you're just starting to delegate or scaling fast, our Operator packages are designed to handle the admin work that's slowing you down — so you can focus on building and scaling your business without the overhead.
Punchlist Operator
(Part-time)
$1,500/mo (+ one-time fee)
- Best for smaller teams or contractors starting to delegate.
- 20 hours/week of dedicated Operator support
- Handles scheduling, email follow-up, estimate prep, task tracking
- Fully trained, construction-literate support
Frame-to-Finish Operator
(Full-time)
$3,000/mo (+ one-time fee)
- Built for contractors who want to scale fast and step out of the admin work.
- 40 hours/week of dedicated support for personal or business
- Includes everything in Part-Time, plus:
- • Greater availability, faster turnaround
- • Full process mapping & SOP build
- • Integrated into ops system
- • Ongoing audits + coaching
Consulting & Add-On Services
Custom pricing
- Workflow optimization (construction management software support, estimating, roadmap execution)
- 3D renderings & design support
- Specialized docs (SOPs, onboarding, process mapping)
- Custom Operator + Systems solution
Save time, cut costs,
skip the headaches.
What you actually get:
We handle:
So you don't have to!
Cost comparison
(salary + benefits)
From chaos to control
in just a few weeks
We don't just place a VA. We install an Operator and a system. Here's how we streamline your business from the inside out:
Free Workflow Audit
We review your current systems, pain points, and bottlenecks. You'll get expert insight — whether you move forward with us or not.
Operator Matching
Based on your needs, we place a construction-trained Operator who fits your workflow, tools, and pace. You approve the final candidate.
Onboarding & Setup
We set up systems, SOPs, and tool access for your Operator. You stay focused on the field while we handle the back-office ramp-up.
Integration & Training
Your Operator integrates into your workflow with support from our team. We coach them to your standards and adjust as needed.
Ongoing Support & Optimization
We continuously check in, provide backup coverage if needed, and offer process improvement coaching — so you keep scaling without slowing down.
Real Contractors. Real Operators. Real Results.
From custom home builders to remodelers and national GC firms, our Operators are already saving contractors time, reducing chaos, and helping them scale — without the admin burden.
"Our Operator keeps our pipeline moving and our subs accountable. I don't think I've touched the calendar or sent a follow-up email in weeks."Alex G., Owner at Dwell Build
"We were constantly behind on estimating and scheduling. Now, I have breathing room — and I know things are still moving when I'm on the jobsite."Ciro C., Cascella & Sons
"My Operator just gets systems & operations. I don't have to explain every little thing. She tracks the jobs, follows up with vendors, and keeps us on point."Jacob Q., Studio Eight Design Build
Who we are
We've worked in lean startups all the way to large-scale firms and know the chaos firsthand — missed emails, scattered schedules, and admin eating up your nights and weekends.
We created ConstructAid because we've been in your boots. We know what it takes to streamline operations, implement systems that work, and equip your team with trained Operators who handle the back office — so you can focus on the field.
Whether you're scaling, systemizing, or just getting admin off your plate, we're here to help you build smarter, not harder.
We don't place assistants. We place Operators.
Our Operators aren't just task-doers — they're trained business-minded professionals who will manage your back office, streamline your systems, and keep your business moving forward.
Why We Use the Term Operator?
Most "virtual assistants" are reactive and disconnected from construction. ConstructAid Operators are different. They're vetted, trained, and coached to take ownership of your workflows, communication, and daily coordination — so you don't have to.
It's the difference between "checking boxes" and "owning the process."
Meet Some of Our Operators
All Operators are placed with a 1-on-1 onboarding plan, tool training, and ongoing support from our team — so you're never left managing them alone.
Louie A.
Operator – Residential GC
Specializes in estimate prep, client communication, and social media/graphic design for her client doing ADUs and remodels.
Jamaeca M.
Operator – Design Build Team
Experienced in pipeline follow-up, subcontractor tracking, and job costing — keeping field teams accountable for logs and schedules.
Grace M.
Operator – Home Builder
Helps manage finances, selections, permits, and internal workflows using JobTread. Handles monthly coordination with Bookkeeper.
We offer workflow optimization, virtual assistant placement, and ongoing support & consultation services to help streamline your business operations.
We assign and train a virtual admin assistant who understands your company structure and supports your business long term. We also provide regular support for the virtual assistant to ensure smooth operations.
We evaluate your current systems, identify inefficiencies, and streamline operations to save time and money. This includes analyzing your processes and implementing improvements.
Simply book a free consultation call with us. We'll discuss your needs and create a customized plan to help your business grow.
Hiring on your own means spending time posting jobs, interviewing, and training—often with no guarantee they understand construction. With ConstructAid, we handle sourcing, vetting, and training your VA, then continue to support them so you get reliable help without the hassle.
Our pricing varies based on your specific needs and the services required. Contact us for a free consultation to discuss pricing options.
Let's free up your time — and scale your business.
Book your free audit to see how a ConstructAid Operator could streamline your workflow, reduce admin chaos, and give you your nights and weekends back.